Local Authorities Keep Printing In The Stone Age

The latest research from Managed Services Provider (MSP) Annodata has revealed that while local authorities are moving to the cloud, the print estate is largely being left behind when it comes to cloud adoption. Given the critical role that the printed page plays in the public sector, the UK’s councils may be leaving themselves exposed to productivity and efficiency losses if they fail to update their printing fleets.

A Freedom of Information (FoI) request was issued to 79 local authorities throughout England to determine the adoption of cloud-based solutions in the public sector. The results reveal that while 58 per cent of councils are using the cloud to some extent, only 6 per cent have implemented any form of cloud-based printing.

Rod Tonna-Barthet, Chief Executive Officer at Annodata commented: “Cloud has a great deal to offer the UK’s public sector due its ability to improve efficiencies, drive cost savings and increase flexibility. Although there seems to be a mounting interest amongst councils in the cloud delivery model for certain aspects of the IT estate, the findings reveal that there are still great strides to be made when it comes to migrating the print estates over to a cloud-based environment. The printed page is, undoubtedly, still an integral element for the day-to-day functions of England’s councils, but with inefficient printer estates, that often consist of many different devices, these organisations may very well be leaving themselves open to a deficiency in cost-savings and productivity.

“Local authorities stand to gain a lot from cloud-based print solutions as they offer the opportunity to control costs by incorporating new efficiencies that ease the burden on the IT department. Additionally, considering that no one really knows what the next year will bring, investing in agile and flexible technology solutions is critical in preventing exacerbated problems further down the line. To this end, cloud-based managed print services, which can scale both up and down in line with business demands, allow organisations to remain agile, unencumbered by unnecessary print resources and freed of the time needed to manage them.

“Print is one of the functions that benefits the most when hosted in the cloud and this is reflected by the fact that organisations that successfully move their print to the cloud routinely report cost savings. But when selecting a provider, it’s important for local authorities to choose a partner that best reflects their interests and who is invested in their processes, infrastructure and support network and importantly has a demonstrable track record of delivering these services. With the correct cloud print provider, a simple yet essential process can be migrated to a future-proofed and scalable platform, which will enable local governments to streamline their operations,” concludes Tonna-Barthet.

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David Dungay

Editor - Comms Business Magazine