New research shows that UK local authority customer service operations are now entering Phase Two in their development: focusing less on gearing up for e-Government, and more on delivering quality service that meets their customers’ needs, however they choose to make contact.
“Public sector contact centres have been criticised heavily in recent times, notably in the National Consumer Council (NCC) report that criticised government contact centres for the quality of service they provide to poor and disadvantaged people. Our research, however, paints a different picture – at least in the local authority sector” said Paul Skinner, Sales Director, Macfarlane Telesystems.
“Our study shows that local authorities are heavily focused on improving service quality, and investing in both technology and partnership-working to improve overall efficiency (a key objective of the recent Varney report) and meet key objectives such as the new NI 14 national indicator (that aims to reduce the average number of customer contacts needed to resolve customer issues).”
The study was designed and conducted online by Macfarlane Telesystems by means of a detailed self-service questionnaire.
Some of the key findings are as follows:
Q1: How do you rate the overall quality of service you provide to customers?
Local authorities rated Overall Quality of Service at an acceptable 7.6 out of 10, albeit ratings did vary between different services (for example, respondents only rated the quality of Housing Services at 6.8 out of 10).
Q2: What are the most significant challenges facing your Contact Centre today?
“Improving service quality” is considered the most significant challenge faced today, followed by “Delivering high first call resolution”. Macfarlane’s findings also shatter the common perception that local councils are pre-occupied with meeting e-Gov targets. In fact, local councils rated “Meeting eGov and other targets/ objectives” the least significant of the six challenges posed in Macfarlane’s questionnaire.
Q3: What are your key objectives for the next twelve months?
The focus on service quality that Macfarlane identified in its research was also evident when Councils were asked about the relevance of key objectives for the coming 12 months. They rated “Improving service quality’ as their most significant objective, rating it 5.2 out of 6, followed by “Improving agent performance” at 4.7 out of 6, and embracing “Multi-channel working” and “Improving first call resolution” at 4.4 out of 6.
Q4: What are the prime drivers for introducing new technology into the Contact Centre?
When asked about prime drivers for introducing new technology into their contact centres, “Improving service quality” was again considered the most significant factor, rating 5.3 out of 6. “To “Become more customer-centric” was also a highly significant factor for local authorities, rating 5.2 out of 6. To “Improve CPA ratings” and because of “Pressure from Government reports” were much less significant factors according to recipients, rating only 3.4 out or 6, and 3.2 out of 6, respectively.
Q5: Partnership working and shared services
Finally, local authorities were quizzed about partnership-working and shared services. Partnership working was on the agenda of over 80% of the local authorities approached, with these Councils rating it 5.3 out of 6 in terms of its significance as a current objective. When asked whether the aim of their partnership was to create efficiencies, this was rated a significant 4.7 out of 6.0.
In an indication of the current state of development of UK local authority partnerships, all respondents actively involved in (or planning) partnerships stated that their partnerships were with other councils – and none with other public bodies. Two thirds of them stated that their partnerships would involve more than one customer contact centre.
“Our findings show the tremendous progress that has been made in local authority contact centres over the last few years and how their focus on meeting customer needs and on quality is starting to reap significant rewards” said Paul Skinner. “While there is still a long way to go to bring UK Council Services up to the standards envisaged by the recent Varney report, there is every indication to suggest that local authorities are, more than ever, putting their customers at the heart of future planning. We’d very much like to thank everyone that took the time to participate in our research.”